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How to Add a Purchase Order (RFQ) in Invent ERP?

The Purchase Order module provides a structured, real-time workflow for managing your procurement process—from initial inquiry to final confirmation. By centralizing requests for quotation (RFQs) and vendor agreements, this tool helps you maintain clear communication with suppliers and ensure accurate stock replenishment.

Key Features and Benefits​

  • Status Tracking: Monitor every stage of your procurement journey, from draft and "Sent" to confirmed "Purchase Order," in one easy-to-read view.
  • Detailed RFQ Creation: Quickly generate professional Requests for Quotation by adding specific products, quantities, and line-item details.
  • Official Agreement Integration: Include specific terms and conditions directly within the order to serve as a binding agreement between you and your supplier.
  • One-Click Supplier Communication: Send RFQs directly to vendors from within the system, automatically updating the document status for better visibility.
  • Seamless Order Confirmation: Convert successful quotes into official purchase orders with a single click once pricing and terms are approved.
  • Centralized Purchase History: Keep a digital trail of all past orders and vendor responses, making it simpler to audit expenses and manage supplier performance.